Privacy Policy

InControl Engineering LLC (“InControl Engineering”, “company”, “us”, or “we”), respect the privacy of our online visitors, campus visitors, supplier personnel, vendor personnel, and any other external individuals who interact with InControl Engineering. This privacy policy (“Privacy Policy”) describes our procedures regarding the collection, use, storage, and disclosure of information we collect from you when you communicate and interact with us directly, use InControl Engineering software, or visit www.InControlEngineering.com (“Website”). This Privacy Policy may be supplemented by additional information provided at the time when we collect your personal information.

INFORMATION WE COLLECT

We collect personal information from and about you as follows:

Personal Information You Provide. “Personal Information” is information relating to a directly or indirectly identiﬁed natural person such as your name, email address, physical address, or telephone number. InControl Engineering may request, or provide you an opportunity to submit, personal information. For instance, we may ask customers, suppliers, or job applicants for information necessary to verify eligibility to use a Website service, collaborate on or review conﬁdential or proprietary business materials, or to facilitate dealings or transactions. While under no obligation to provide us with personal information, you should understand that we will not be able to process your communications with us or render certain services that we offer without this information.
Information Collected Automatically. As you navigate through and interact with our Websites or collaborate on or review our conﬁdential or proprietary business materials, we collect, process, and store certain personal information automatically from the computer, smartphone or other electronic device (“device”) you use to visit the Website or collaborate on or review these materials. This may include, for example, information about your equipment and activity, such as your device’s Internet Protocol (IP) address, operating system, browser type, and web pages viewed immediately before and after visiting our Websites, information you search for on our Websites, ﬁles accessed, and other technical data. We collect such information through use of browser cookies and similar technologies. For information on our processing of Personal Information through browser cookies and similar technologies on our Website, please refer to our Cookie Policy, which is part of this Privacy Policy.
Information Collected by Third Parties. If you interact and communicate with us directly, we may receive certain limited information about you from third parties. We use certain technologies that protect sensitive business information and help detect, prevent, or otherwise address fraud, security, or technical issues. If you receive or handle our conﬁdential or proprietary business information when you interact with us, we may receive information about how you handle that information. This may include personal information like your name, email address, activity, and IP address or device information. Accordingly, we encourage you to read the terms, conditions, and privacy policy of each third-party service that you choose to use or interact with.

HOW WE USE INFORMATION

Use of Personal Information (for job applicants, please see section 2 below). We use the personal information we collect for purposes as described above, to meet our legitimate business interests and for other necessary purposes as permitted by applicable law. This includes responding to your requests, inquiries, or otherwise serving you in ways associated with the circumstances under which we collected the information. We do not use your personal information for InControl Engineering’s marketing purposes unless you aﬃrmatively agree or opt-in to such usage. Marketing may include sending you communications about our products and services or other communications targeted to your interests. If you do not wish us to use your email address or other contact information for our direct marketing purposes, do not select the opt-in option (if any) in the online form in which we collect your data. You can withdraw your consent at any time by: (i) replying to a promotional email we have sent and indicating your preference to unsubscribe; (ii) clicking the “unsubscribe” link provided at the bottom of any electronic marketing communication; or (iii) adjusting your subscription settings for your account. You can also send us an email stating your request. Additionally, we may use your personal information to execute an agreement or transaction concluded through our Websites and to meet InControl Engineering’s legal obligations with regards to the agreement or transaction.
Use of Job Applicant Data. InControl Engineering will use personal information provided by job applicants for the following purposes: (i) assess candidate suitability for the position for which the candidate applies and make hiring decisions; (ii) communicate with and send materials to candidates (including telephone, email, and postal mail) as well as with designated emergency contacts, including to notify candidates of office closures or emergent situations; (iii) investigate, document, and report security incidents and onsite injuries, illness, or grievances; (iv) communicate offers of employment to the candidate and inform the candidate of current and future career and training opportunities; (v) manage interview-related travel; (vi) manage and improve InControl Engineering’s recruiting and hiring processes, administer pre-employment activities, and maintain employment records; (vii) authenticate candidate identity and conduct or obtain reference and background checks only to the extent required or permitted by applicable law (if the candidate provides personal information of personal references, InControl Engineering may also reach out to them directly); (viii) other purposes as required or permitted by applicable law.
Use of Automatically Collected Information and Analytics. We use information we collect automatically through logging and cookie technologies for legitimate business interests, to facilitate your use of our Website, to analyze usage by visitors, to improve user experience, detect against fraud, security, or technical issues, protect our intellectual property and sensitive business information, and to deliver better service. For more information on our use of these technologies for our Website, please refer to our Cookie Policy.

CLOSED CIRCUIT TELEVISION (CCTV) DATA

InControl Engineering collects data through its CCTV system for various reasons: (i) to control access to its buildings and to ensure the security of those buildings, the safety of InControl Engineering’s staff and visitors, as well as property and information located or stored on its premises; (ii) to prevent, deter, and if necessary, investigate unauthorized physical access, including unauthorized access to secure premises and protected rooms, IT infrastructure, or operational information; (iii) to prevent, detect and investigate a theft of equipment or assets owned by InControl Engineering, visitors, or staff, or threats to the safety of personnel working at the office (e.g. fire, physical assault). InControl Engineering's legal basis for the processing is the legitimate interest of InControl Engineering as controller. The CCTV system is not used for any other purpose, such as to monitor the work of employees or their attendance. It is important to notice that the location and positioning of the video-cameras are such that they are not intended to cover the surrounding public space; the cameras are aimed to give a general overview of events taking place in certain places but not to recognize persons. The system is also not used as an investigative tool or to obtain evidence in internal investigations or disciplinary procedures unless a security incident is involved. (In exceptional circumstances, the data may be transferred to investigatory bodies in the framework of a formal disciplinary or criminal investigation). The CCTV cameras are installed at the entrances, placed, focused, and filming only people who want to access the site or the annexed facilities, including parking areas. The CCTV system covers the area of entry and exit points of the building, entry points inside the building, delivery, garage, and outer area of the building. The system captures images while recording audio. Unless otherwise required by law, the images and audio are not shared with third parties and can only be accessed by a limited number of people in InControl Engineering. They are periodically overwritten and deleted immediately once its purposes are fulfilled.

DATA RETENTION

Your personal information is retained for as long as necessary to accomplish the purposes for which it was collected unless otherwise required by applicable law. In some instances, we may be required to retain personal information for longer periods of time to comply with legal requirements under applicable law, for example, to meet tax and accounting obligations. For more information on our retention of cookie data, please refer to our Cookie Policy.

INFORMATION SHARING AND DISCLOSURE

InControl Engineering may disclose or share your personal information with our corporate subsidiaries and affiliates worldwide that are also bound by this Privacy Policy. We will not share your personal information with any third party for that party’s marketing purposes, although we may disclose your information to certain third parties as described below.

Service Providers and Agents. We may share personal information with outside service providers or agents. These outside service providers or agents are only authorized to use the information on InControl Engineering’s behalf for purposes such as to provide services or products you have requested, perform billing and collection, or help us manage and analyze data and improve our Website.
Legal Compliance or Enforcement. We may disclose your personal information to third parties when we believe disclosure is necessary to: (i) comply with a law, regulation or compulsory legal process, including a law enforcement, regulatory or court-authorized request; (ii) protect the rights, property or safety of InControl Engineering or other persons or entities; or (iii) enforce our Website Terms of Use.
Business Transfers. If InControl Engineering is involved in a merger, acquisition, business combination, reorganization, or other transfer of some, or all, of the company’s business, your personal information may be transferred to the buyer or other successor to InControl Engineering.
Non-Personal Information. We may disclose aggregated information, and information that does not identify or allow for the identification of a particular person, at our discretion.

Note that your personal information may be shared with and stored in countries outside your own, including in the U.S. and other countries. We will only transfer your personal information following applicable legal requirements and adopt security measures to protect your personal information. By submitting your personal information, including your application and related information, you are consenting to the transfer of your personal information as described in this Privacy Policy.

CHILDREN’S PRIVACY

Our Website is not intended for children, and we do not knowingly collect personal information from children. If you are a child or guardian of a child, please do not provide any child’s personal information on our Website or use any of the interactive or public comment features.

CALIFORNIA NOTICE OF PROVISIONS

California residents may be able to exercise additional rights granted by California law in relation to the personal information that we have collected (subject to certain limitations). For more information, please contact us in writing. We do not generally sell information as the term "sell" is traditionally understood. However, if and to the extent "sale" under the California Consumer Privacy Act (CCPA) is interpreted to include advertising technology activities such as those implemented specifically for interest-based advertising, we will comply with applicable law as to such activity. InControl Engineering will not share your personal information with any third party for that party’s marketing purposes. InControl Engineering honors "do-not-track" technology, which enables you to signal your preference concerning the automatic collection of your information.

LINKS TO THIRD PARTY SITES

Our Website may include links to sites operated by third parties. This does not mean that InControl Engineering endorses these sites, nor are we responsible for their content or policies. Third party sites are governed by their own privacy policies. You should familiarize yourself with the privacy policy of other sites you visit as it will govern any information you provide through that site.

DATA SECURITY

InControl Engineering has implemented measures designed to secure your personal information from accidental loss or unauthorized access, use, alteration, and disclosure. However, the transmission of information via the Internet is not completely secure. Although we use industry-standard efforts to protect your personal information, we cannot guarantee the security of the information transmitted through our Website.

DATA TRANSFERS TO THIRD COUNTRIES

If you are a resident of EU/EEA/UK, please note that we may transfer your personal information outside the EU/EEA/UK. We will take all steps reasonably necessary to ensure that appropriate safeguards are in place to guarantee that your personal information is adequately protected according to the requirements of the applicable data protection laws. For example, with respect to transfer of EU personal information, we use Standard Contractual Clauses approved by the EU Commission. You have the right to contact in writing for more information about the safeguards we have put in place (including a copy of relevant contractual commitments) to ensure the adequate protection of your personal information when it is transferred as mentioned above.

ACCESING AND UPDATING YOUR INFORMATION

You can access and change personal information provided to us as described below. Subject to limitations in applicable law, you also have a right of restriction, opposition, erasure, and portability.

Job Applicant Information. To modify an application or other information submitted for employment purposes, you should resubmit the revised information in writing to us. To inquire about, review, obtain a copy of, or if you wish to have your employment-related information removed from our system, please submit your request in writing to us and include your name, email address, and phone number as they were submitted with your application (note, however, that we may be required to retain certain information for regulatory purposes). If you wish to have your employment-related information removed from our system, please submit your request in writing to us and include your name, email address, and phone number as they were submitted with your application (note, however, that we may be required to retain certain information for regulatory purposes).

Other Personal Information. To access and have personal information you have provided through our Website updated or removed, please submit your request in writing.

Note that you have a right to lodge a complaint with the Supervisory Authority in your country if you think that InControl Engineering did not adequately address your concern.

YOUR RIGHTS

Depending on your country/region of residency, you may have the following rights concerning your personal information (subject to legally permissible restrictions):

Right of access: You may request access to your personal information, including requesting a copy thereof.
Right to rectification: You may request to update or correct any inadequate, incomplete, or inaccurate personal information.
Right to erasure: You may request that we erase your personal information, if such information is no longer necessary for the purposes it was collected, it was or is being processed unlawfully, or you have permissibly withdrawn your consent to such processing (where our processing is based on your consent).
Right to restrict: You may request that we cease further processing of your personal information.
Right to data portability: You may request that we provide your personal information in a structured, commonly used, and machine-readable format for your use or transfer.
Right to object: You may object to InControl Engineering’s processing of your personal information for direct marketing purposes, for our own legitimate interest, or to allow us to perform a task in the public interest.
Right to withdraw your consent: Where InControl Engineering is processing your personal information based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint: You have the right to lodge a complaint with a supervisory authority if you believe that InControl Engineering’s processing of your personal information violates data protection regulations.

If you want to exercise any of these rights or have any questions or concerns about how we treat your personal information, please submit your request by e-mail.

HOW TO CONTACT US

Questions about this Privacy Policy or our privacy practices can be directed to InControl Engineering at the following address:

InControl Engineering LLC
Attn: Privacy Policy
2348 E. Camelback Rd., Suite 240
Phoenix, Arizona 85016 USA

EFFECTIVE DATE OF POLICY / CHANGES

We reserve the right to change this Privacy Policy at any time at our own discretion in compliance with applicable legal requirements. This may be the case, for example, to comply with new legislation or to reflect new services on our Website. We will, at all times, treat your personal information in accordance with the version of the Privacy Policy that was in effect at the time we collected this information. When visiting our Website, only the latest privacy policy applies. Where necessary and possible, we will inform you if any changes require your involvement (e.g. renewed consent) or individual notification. By visiting our Website, you agree to accept the terms of our Privacy Policy posted on the Website at that time.

Effective date: January 9, 2023